Venue Policy, Rental Terms &
Frequently Asked Questions

ROYAL CREATIONS BANQUETS, BAR & GRILL

Park Forest, Illinois

Thank you for choosing Royal Creations Banquets, Bar & Grill for your special event!

Our goal is to provide a beautiful, safe, professional, and enjoyable environment for our clients and their guests. This Master Venue Policy explains our booking requirements, rental procedures, facility rules, vendor requirements, alcohol policies, décor restrictions, and event-day expectations.

IMPORTANT: Amenities, services, furniture, décor, linens, stage use, bar services, staffing, security, cleanup, vendor access, and other inclusions vary by package. Your signed agreement will specify exactly what is included with your selected rental or event package. Items or services should not be assumed to be included unless specifically stated in your agreement.

1. BOOKING, PAYMENTS & DEPOSITS

What is required to secure my event date?

The required non-refundable retainer depends on the package selected:

Venue-Only Rentals: A $500 non-refundable retainer is required to secure the event date.
Venue + Décor Packages: A non-refundable retainer equal to 1/3 of the total package price is required to secure the event date.

The retainer is applied toward the remaining balance.

Your event date is not reserved or held until the required non-refundable retainer and required booking documents have been received.

Providing a quote, invoice, proposal, agreement, walkthrough, consultation, or other communication does not reserve an event date without payment of the required retainer.

When is my remaining balance due?

The remaining balance is due in full at least 30 days before the event.

Failure to make the final payment by the required deadline may be considered a breach of the agreement and may result in cancellation of the reservation without refund of the non-refundable retainer.

Is there a security deposit?

Yes. A $300 refundable security deposit is required at least 30 days before the event unless otherwise stated in the signed agreement.

The security deposit may be refunded within approximately 48 hours following the event, provided:

The venue is vacated on time.
There is no damage to the venue, furniture, equipment, or décor.
No venue or rental items are missing.
Venue policies have been followed.
Excessive cleaning is not required.
There are no outstanding charges or contract violations.

Damage, excessive cleaning, overtime, missing property, policy violations, or other applicable charges may be deducted from the security deposit.

If charges exceed the amount of the security deposit, the client remains responsible for the remaining balance.

Are there hidden fees?

No. Applicable fees and policies are disclosed through your agreement and/or selected package.

Optional upgrades, additional venue time, specialty furniture, linens, décor, bar service, security, additional staffing, and other client-selected enhancements may result in additional charges.

Can I review my agreement before paying?

Yes. Clients may review their agreement and selected package before submitting the non-refundable retainer.

Reviewing or receiving an agreement does not reserve the event date.

2. CANCELLATIONS & RESCHEDULING

Are retainers refundable?

No. Booking retainers are non-refundable.

Can I reschedule my event?

Yes. A request to reschedule must be made at least 90 days before the originally scheduled event date.

The replacement event must be:

Approved by Royal Creations;
Based on venue availability; and
Scheduled and held within 6 months of the original event date.

The non-refundable retainer may be transferred to an approved rescheduled date in accordance with the agreement.

Requests made less than 90 days before the event are not guaranteed to qualify for rescheduling.

A rescheduled event remains subject to venue availability, package availability, and any applicable terms contained in the client's agreement.

3. RENTAL TIME, SETUP & BREAKDOWN

Does rental time include setup and breakdown?

Yes.

Unless specifically stated otherwise in your package, all vendor access, setup, decorating, event time, breakdown, cleanup, and load-out must occur within the contracted rental period.

For example, if you reserve the venue for six hours, setup and cleanup are included within those six hours unless additional access time has been purchased.

Can additional setup time be purchased?

Yes, subject to availability.

Additional venue access is currently $400 per hour and must be approved in advance.

The same hourly rate applies to additional:

Setup time
Event time
Breakdown time
Vendor access

We do not offer a reduced setup-only hourly rate because reserving the facility for setup prevents the venue from being rented or otherwise used during that period.

When can vendors arrive?

Vendors may enter at the beginning of the client's contracted rental period unless additional access has been purchased and approved in advance.

Clients are responsible for communicating the correct access time to their vendors.

Will Royal Creations arrange the tables and chairs?

Yes. Royal Creations staff will arrange venue-provided tables and chairs according to the client's approved floor plan.

Custom floor plans should be submitted by the deadline provided by Royal Creations.

4. OVERTIME & LATE EXIT

All events must conclude and the venue must be vacated by the contracted end time.

Additional venue time is currently billed at $400 per hour, subject to availability and approval.

A short 10-minute grace period may be permitted solely for final guest exit.

The grace period does not permit:

Continued music;
Continued bar service;
Continued event activities;
Decorating;
Vendor breakdown;
Cleanup or load-out that should have been completed during the rental period.

Royal Creations reserves the right to end music, bar service, entertainment, and other event operations once the contracted event time has ended.

Unauthorized overtime may be charged to the client and/or deducted from the security deposit.

5. TABLES, CHAIRS & LINENS

Up to 200 venue chairs are included with qualifying venue rentals at no additional charge.

Additional chairs are available starting at $5+ per chair, subject to availability and event requirements.

Basic black or white table linens are available starting at $15+ per table.

Linens, specialty chairs, furniture, or other items may already be included with certain packages.

Always refer to your selected package or signed agreement for exact inclusions.

6. STAGE

The stage is not automatically included with venue-only rentals.

The venue's 12' × 16' stage is available as an optional rental for $300.

Stage rental includes:

12' × 16' stage
Two sets of stairs
Choice of black or white stage skirt

The stage rental fee may be waived when the stage is included as part of an applicable full venue + décor package.

7. VIP SUITES & GUEST LOUNGES

Royal Creations has two private VIP suites.

VIP suites may be used for dressing, preparation, coat check, or other approved purposes depending on the selected package.

A VIP dressing suite is not the same as a furnished VIP guest lounge.

Specialty lounge furniture may be rented separately.

Current starting rates include:

Velvet benches: $100+ each
Velvet sofas: $175+ each

Other specialty furniture and décor may be available.

8. COAT CHECK

One VIP suite may be designated as a coat-check area when approved.

Royal Creations does not automatically provide a coat-check attendant.

Clients choosing to offer coat check are responsible for providing an attendant unless staffing has been specifically added to their package.

Royal Creations is not responsible for lost, stolen, misplaced, or damaged personal belongings.

9. BAR SERVICE & ALCOHOL

Can clients bring their own alcohol?

Yes. Royal Creations offers a $500 BYOB corkage option.

Under the BYOB option, the client supplies the alcohol and required bar supplies while approved BASSET-certified bartenders serve the alcohol.

Clients are responsible for supplying:

Liquor/alcohol
Cups
Ice
Juice and chasers
Mixers
Other desired bar supplies

Are bartenders required?

Yes.

All alcohol must be served by a BASSET-certified bartender.

Guests may not independently serve themselves alcohol.

Does Royal Creations offer bar packages?

Yes. Available options may include:

Cash Bar
Open Bar
Signature Cocktail Packages
BYOB Corkage

Royal Creations provides BASSET-certified bartenders for its Cash Bar, Open Bar, and Signature Cocktail services.

Alcohol consumption

Guests must be 21 years of age or older to consume alcohol.

Royal Creations bartenders and security reserve the right to refuse alcohol service to any person who appears intoxicated, disruptive, threatening, or otherwise unable to be safely served.

Clients are responsible for the behavior and conduct of their guests.

10. FOOD & CATERING

Outside catering is permitted at no additional venue fee unless otherwise stated in the agreement.

Royal Creations does not currently provide in-house catering.

Cooking

Cooking is not permitted inside the venue.

Approved food-warming equipment used by professional caterers may be permitted when operated safely and in accordance with venue requirements.

Food trucks

Food trucks may be permitted with prior written approval.

Food trucks must comply with all applicable licensing, insurance, health, fire, safety, and operating requirements.

Placement must be approved by Royal Creations so that food trucks do not obstruct:

Venue entrances
Emergency access
Guest parking
Traffic flow
Neighboring businesses

11. OUTSIDE VENDORS

Clients may hire outside vendors, including:

Caterers
DJs
Decorators
Photographers
Videographers
Photo booth companies
Bartenders for approved BYOB events
Food trucks
Event professionals

Vendors must comply with all Royal Creations policies.

Vendors are responsible for maintaining any licenses, certifications, insurance, and permits legally required for the services they provide.

Royal Creations may request documentation when applicable.

The client is responsible for the conduct of their vendors and remains financially responsible for damage or policy violations caused by any vendor hired for their event.

12. AUDIO, VISUAL & ENTERTAINMENT

Royal Creations currently has:

Three Smart TVs in the main event space
One TV in each VIP suite
Wi-Fi
Microphone
Bluetooth speaker

DJs generally provide their own professional sound equipment.

Because technology and connectivity may vary, synchronized playback across all televisions cannot be guaranteed unless specifically confirmed for the event.

Entertainment restrictions

Entertainment must be appropriate for the venue and comply with applicable laws and venue policies.

Explicit/adult entertainment is prohibited.

Clients who are unsure whether a planned performance or entertainment activity is permitted must receive approval from Royal Creations before the event.

13. COACH & CHARTER BUSES

Coach and charter buses are permitted.

Buses may pull to the approved front loading area to safely load and unload guests.

Vehicles may not obstruct fire lanes, emergency access, entrances, neighboring businesses, or normal traffic flow.

Royal Creations does not currently have a required or preferred transportation company.

14. PATIO & OUTDOOR AREAS

The designated outdoor patio may be available for guests during events.

Smoking is permitted only in designated outdoor areas.

Marijuana use is not encouraged on the premises.

The existing outdoor bench is currently the only venue-provided outdoor seating unless otherwise stated.

Royal Creations does not provide patio heaters.

Outside patio heaters are not permitted due to fire-safety and liability concerns.

Guests may not block entrances, emergency exits, sidewalks, or neighboring businesses while using outdoor areas.

15. SMOKING

No smoking of any kind is permitted inside Royal Creations.

This includes:

Cigarettes
Cigars
Vapes
E-cigarettes
Hookahs
Similar smoking or vaping devices

Smoking is permitted only in designated outdoor areas.

16. DÉCOR RULES & RESTRICTIONS

Outside decorators are welcome.

All decorating, setup, breakdown, and removal must occur within the client's contracted rental period unless additional venue time has been purchased.

Standard décor such as centerpieces, balloons, floral arrangements, and approved freestanding backdrops is permitted.

The following are prohibited unless Royal Creations gives specific written approval:

Confetti
Glitter
Loose metallic materials
Straw or hay
Rice
Birdseed
Confetti balloons
Fireworks
Unauthorized pyrotechnics
Unauthorized sparklers
Fog machines
Open flames
Unapproved floor decals or floor wraps

Nothing may be attached to walls, windows, doors, ceilings, or floors using materials that may cause damage, including:

Nails
Screws
Staples
Thumbtacks
Pushpins
Glue
Damaging adhesives or tape

Approved installation methods may include:

Magnetic hooks
Freestanding backdrop systems
Venue-approved hanging systems

All ceiling, wall, window, door, and floor installations require prior approval.

Flameless candles are recommended.

Any approved flame must comply with venue and fire-safety requirements.

17. CLEANING & TRASH

Clients are responsible for removing all personal belongings, gifts, outside décor, rental equipment, and vendor property before the end of the contracted rental period unless their package specifically includes otherwise.

Food serving areas must be cleared of food and waste.

Royal Creations staff handles standard venue reset and basic trash removal from venue-provided bins when included with the selected package.

Standard cleanup does not include excessive:

Food waste
Spills
Paint
Slime
Confetti
Glitter
Staining
Vendor debris
Other unusual or excessive mess

Additional cleaning charges may apply.

Clients may not leave décor, rental items, equipment, or personal belongings overnight unless specifically approved in writing.

Items left behind are not guaranteed to be stored and may be discarded.

Royal Creations is not responsible for lost, damaged, stolen, or discarded personal property.

18. CHARGER PLATES

Charger plates are decorative presentation pieces and are not dinner plates.

Guests may not eat directly from charger plates.

Appropriate dinnerware must be provided by the client, caterer, or applicable service provider.

19. SECURITY & EVENT STAFFING

A Royal Creations venue representative and/or security personnel will be onsite during events as determined by the venue.

Security requirements are based on factors including:

Event type
Guest count
Age of guests
Alcohol service
Entertainment
Event hours
Other risk or operational considerations

Royal Creations reserves the right to require additional security when reasonably necessary.

Any applicable security requirements or charges will be communicated to the client.

Security and venue management have authority to enforce venue policies and may require individuals who create a safety concern or seriously violate venue rules to leave the premises.

20. FIGHTS, DISTURBANCES & POLICE INVOLVEMENT

Fighting, threats, violence, dangerous behavior, or serious disturbances are strictly prohibited.

Royal Creations reserves the right to immediately terminate an event when fighting, violence, dangerous conduct, or other serious safety violations occur.

Law enforcement may be contacted when necessary.

Serious violations may result in:

Immediate removal of involved individuals;
Termination of the event;
Loss of all or part of the security deposit;
Charges for damage or other expenses; and/or
Other remedies permitted under the signed agreement.

No refund will be issued when an event is terminated because of the conduct of the client, guests, vendors, or other persons associated with the event.

21. WEAPONS

Firearms and other unauthorized weapons are prohibited on the premises, subject to applicable law.

Guests or vendors who violate this policy may be required to leave immediately, and law enforcement may be contacted when appropriate.

22. CHILDREN & MINORS

Children are welcome but must be supervised by a responsible adult at all times.

Children may not:

Run through draping;
Pull on poles, backdrops, or decorations;
Stand or climb on tables;
Stand or climb on chairs;
Misuse venue furniture or equipment;
Enter restricted areas without permission.

Events primarily intended for teenagers must have adequate adult supervision.

Royal Creations may require additional security based on the event type and guest count.

Minors may attend events where alcohol is served unless otherwise restricted, but minors may never consume alcohol.

23. ANIMALS

Animals are not permitted inside the venue except qualifying service animals as required by applicable law.

Clients should contact Royal Creations in advance regarding any planned animal-related activity or accommodation so appropriate arrangements can be made.

24. PARKING

Complimentary parking is available onsite with 900+ parking spaces in the surrounding parking area.

Parking is available on a first-come, first-served basis.

Vehicles may not:

Block venue entrances;
Block fire lanes or emergency access;
Obstruct neighboring businesses; or
Park in prohibited or restricted areas.

Overnight parking is at the vehicle owner's risk.

Royal Creations is not responsible for theft, damage, loss, towing, or other incidents involving vehicles or personal property.

Valet service is not included but may be independently arranged by the client using an appropriately licensed and insured company.

25. MUSIC & NOISE

Music, DJs, and amplified sound are permitted.

All music and amplified sound must comply with applicable Village of Park Forest requirements and Royal Creations venue policies.

Music must end at the client's contracted event end time unless additional time has been purchased and approved.

Royal Creations reserves the right to require sound levels to be reduced when necessary for safety, legal compliance, or venue operations.

26. VENUE ACCESS & GUEST CONDUCT

Guests are expected to remain within areas designated for the event and approved common areas.

The following are prohibited:

Loitering that interferes with neighboring businesses;
Blocking entrances or exits;
Standing or dancing on tables, chairs, or furniture;
Entering restricted or staff-only areas;
Damaging or improperly using venue property;
Harassing venue staff, security, vendors, or other guests;
Engaging in illegal or dangerous activities.

Clients are responsible for communicating venue rules to their guests and vendors.

27. DAMAGE, LOSS & CLIENT RESPONSIBILITY

The client is financially responsible for damage caused by:

The client;
Guests;
Children attending the event;
Vendors;
Contractors; or
Other persons associated with the client's event.

This includes damage to venue property, furniture, fixtures, equipment, and Royal Creations-owned décor or rental items provided as part of the event.

Damage charges are based on reasonable repair or replacement costs.

Charges may be deducted from the security deposit.

If the cost exceeds the security deposit, the remaining balance may be invoiced separately.

28. PERSONAL PROPERTY

Royal Creations is not responsible for lost, stolen, misplaced, or damaged personal belongings belonging to clients, guests, vendors, or other event attendees.

Clients and guests are responsible for securing their own belongings.

29. EMERGENCIES, SAFETY & VENUE AUTHORITY

Emergency exits, fire extinguishers, exit pathways, hallways, doors, and other required safety areas must remain unobstructed at all times.

No décor, furniture, equipment, vendor setup, or guest activity may interfere with emergency access.

Royal Creations reserves the right to require the removal, relocation, or discontinuation of any item or activity that creates a safety concern, violates venue policy, or interferes with venue operations.

30. PACKAGE-SPECIFIC SERVICES

Royal Creations offers multiple rental and event packages.

Services and amenities may vary significantly between:

Venue-only rentals
Venue + décor packages
Wedding packages
Specialty event packages
Promotional packages
Customized packages

A service, amenity, rental item, furniture piece, décor item, staffing service, or upgrade offered by Royal Creations should not be assumed to be included simply because it is available at the venue.

Your signed agreement controls what is included with your specific event.

31. PRICING

Pricing contained in this policy reflects current rates or starting rates and is subject to change.

Once an event has been properly booked, the client's signed agreement will reflect the pricing and package terms applicable to that reservation.

Future price changes do not automatically alter an already executed agreement unless the client later requests additional services, upgrades, rental time, or other modifications.

32. SEPARATE SISTER, SISTER ROYAL CREATIONS LLC DÉCOR & RENTAL TERMS

This Master Venue Policy governs use of Royal Creations Banquets, Bar & Grill in Park Forest.

Certain décor, equipment, specialty furniture, balloon installations, off-site rentals, delivery services, and other services provided by Sister, Sister Royal Creations LLC are governed by separate décor and rental terms.

Those separate terms may address matters including:

Throne and specialty furniture rentals;
Delivery and pickup;
After-hours or next-day pickup;
Rental-item damage;
Cleaning charges;
Balloon installations;
Outdoor/weather-related décor;
Custom orders;
Rush orders;
Delivery minimums;
Rental periods;
Off-site décor installations;
Client-provided setup requirements; and
Other décor-specific services.

Booking the Park Forest venue does not automatically include Sister, Sister Royal Creations LLC décor or rental services unless those services are specifically listed in the client's package or signed agreement.

33. POLICY VIOLATIONS

Failure by the client, guests, or vendors to follow Royal Creations policies may result in:

Warning or corrective action;
Removal of prohibited items;
Removal of individual guests;
Additional fees;
Deduction or forfeiture of the security deposit;
Termination of alcohol service;
Termination of entertainment;
Early termination of the event; and/or
Charges for damage or additional expenses.

The appropriate action will depend upon the nature and severity of the violation.

34. FINAL POLICY STATEMENT

All clients, guests, and vendors are expected to comply with Royal Creations Banquets, Bar & Grill policies and applicable laws.

The client is responsible for ensuring that their vendors and guests understand and comply with applicable venue rules.

These policies are intended to protect our clients, their guests, vendors, staff, property, and the overall event experience.

Your signed rental or event agreement, selected package, approved add-ons, and this Master Venue Policy collectively establish the terms applicable to your event. If a package or signed agreement contains a specific term that differs from a general provision in this guide, the signed agreement will control.

Royal Creations Banquets, Bar & Grill reserves the right to update general venue policies, procedures, and pricing as reasonably necessary for safety, legal compliance, and venue operations.

Get in Touch

Venue Policy, Rental Terms & Frequently Asked Questions